Event Approvals
This is the first step in planning your church event - securing the Pastor's initial OK.
Process
STEP 1
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The event planning process should be started, at least, two months prior to the event.
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Complete the budget form with your trustee
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Get pre-approval from Diaconate Chair for the event to be scheduled with trustee-reviewed budget (Diaconate will then review with Pastor).
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Get the date from the Church Clerk regarding availability.
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You can expect a decision within 2 weeks _____________________________
STEP 2
STEP 3
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Complete Event Planning Form – ALL signatures are REQUIRED. (Please DO NOT place in mailboxes – see each person) and attach a budget (if applicable).
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The completed Event Planning Form is required at least 2 months prior to the event.
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Turn in the completed Event Approval, Event Planning Form, and budget (if applicable), to the church clerk, who will then place the activity on the calendar. The financial team will contact the ministry/committee person if requested or needed.
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The Event Summary/Lessons Learned Form should be completed no later than 2 weeks AFTER the activity/event. Complete the form and return it to the church clerk. Make a copy for your committee/ministry records.